| Key Features |
Description |
Benefit |
| Comprehensive online completion, signature and storage of I-9s |
Since April 28, 2005 the DHS has allowed electronic management and storage of Form I-9. JobApp’s Electronic I-9 Compliance Solution is fully compliant with DHS guidelines and integrates seamlessly, at your option, with E-Verify. |
Reduce the cost of compliance by 80% and cut audit risk |
| Guided workflow and rules enforcement |
The JobApp solution will Enable your managers to avoid completing an I-9 incorrectly. |
Eliminate potential fines of $110 to $1,100 for every improper Form I-9 |
| Simple Interface |
JobApp is used not only by HR professionals, but also any hiring manager who lack the time to deal with complicated interfaces. |
Simplifies life for your hiring managers |
| Eliminate redundant data entry |
The JobApp electronic I-9 solution is already seamless integrated into the JobApp Hiring Management System—no integration necessary. Your managers and new hires do not need to login to a different system nor do they need to rekey data. 95% of the form is pre-filled for your new hires and managers. |
Cut I-9 completion time from 12 minutes to 60 seconds and reduce data entry errors |
| Comprehensive reporting |
The JobApp solution provides powerful reporting tools to quickly review upcoming document expirations for reverification or receipts, when terminated employees’ forms may be removed, which manager provided the attestation and all key employee data contained in the Form I-9--for the entire enterprise and down to a single hiring location. |
Know when your managers are ignoring their e-mail “ticklers” and vastly reduce preparation for an audit. |
| English and Spanish Support |
Switch between English and Spanish/English bilingual at the touch of a button to ensure that Spanish speakers are able to fully understand Section I of Form I-9. |
Accommodate Spanish speaking new hires |
| Optional supporting document storage |
JobApp allows you and your managers to store electronic copies of supporting documentation in JobApp’s I-9 module. Some I-9 experts argue that you should not maintain copies or electronic copies of supporting documentation, because it goes beyond the federal requirements and simply increases liability in the event of an audit. However, Colorado and Arizona have passed state laws requiring supporting document retention. Your counsel may still suggest supporting document retention in either paper or electronic format. |
Comply with state laws in Colorado and Arizona |
| Federally compliant electronic signature |
The Department of Homeland Security first issued guidelines on electronic signatures for Form I-9 in 2006. Beware of some electronic I-9 solutions which do not comply with the clear requirement that the electronic form must structurally resemble the actual paper form. |
Eliminate paper |
| View images of and commentary on over 25 permissible documents |
Ever wonder what a “Military Dependent’s ID Card” or a new “U.S. Passport Card” look like? With JobApp you and your managers can see an image and explanation of every single permissible document, going well beyond the example documents shown in the DHS M-274 Handbook for Employers. |
Reduces risk of accepting falsified or fraudulent documents |
| Rapid availability |
Quickly find any electronically completed I-9 for anyone in your company and open as electronically signed PDF form for saving, printing and e-mailing. |
Find any completed I-9 for any of your hiring locations nationally in less than 5 seconds |
| Automated expiration, re-verification and receipt reminders |
The JobApp solution will send automatic notifications by e-mail to the responsible hiring location or department manager and remind that manager upon logging into the JobApp hiring management system. |
Ensure that your managers reverify when required |
| Audit |
The JobApp solution provides a federally compliant audit trail for every Form I-9 stored on our system—know when the I-9 was completed, reverified, viewed and by whom. |
Ensure compliance with DHS audit guidelines and improve internal accountability |
| Paper Form I-9 migration services |
JobApp provides a rapid and inexpensive solution to migrate paper I-9 data into your new JobApp system, consolidating all key data, expiration dates and document information from your paper I-9s. Alternatively, we allow your company to handle this data entry internally. |
Offer options for migrating pre-existing paper I-9s into your new Guardian I-9 system |